When planning an even there are many things that can go wrong but you can avoid these mistakes if you plan carefully. Here are some tips that can help you to become a better planner.
Book in advance
You need to make all your bookings well in advance. Especially if the event will be in a festive season like New Years Eve, Christmas or even schools dance seasons. For example, if you are planning on hiring wedding bands in Victoria then you need to be sure that you do your research and find the best of options out there. Then make a prioritized list and then call them up and see who is available and making the booking. Some may ask for deposits in that case make sure that you do not make deposits that are more that 50% of the total service charge. And make sure that all expenses are mentioned and covered in the invoice. For example in this scenario make sure that there isn’t going to be another stating traveling costs later on or if it is a hall booking then make sure that you know how much they would charge for extending the event timeline.
Off-Peak reductions and promotional offers
Booking in advance can also give you befits of getting Off-Peak reductions and promotional offers. Usually the price of the service is comparatively low during off peak time and most agents like DJs , make makers or even those lending out receptions halls tend to give promotional offering during off peak time to bring in more business so make sure that you get advantage form that.
Stick to a theme
It would be much easier to plan an event especially parties and wedding if there was a theme that you can focus on. It would definitely narrow down the colors to chose form, the food menus to consider and the decorations. For example, if it is a wedding then you can narrow down the colors for the bride’s maids and deco, the venues and the type of wedding bands that you should be looking into for the function. Having a theme can definitely make it easier to get the party planning well on the way.
Besides these your main concern is time. You need to be sure that you make a time schedule. You may not be able to narrow down the time properly but you can create an approximate schedule. For example if it award ceremony then the start time, the duration of speeches and the time it would take to distribute all the awards can be timed approximately. This can help to avoid having a really long a boring function.